# Fictional Business Travel Policy

This document describes the imaginary company Cloudberry Example Co. It is a portfolio demonstration, not a real company policy. All amounts, deadlines, and procedures below are invented.

## Travel approval

Employees request business travel approval from their manager at least ten business days before departure.
The request includes the business purpose, destination, travel dates, and estimated total cost.
Employees must receive written manager approval before booking flights or hotels.

## Hotel booking and nightly limit

Employees book hotels through the fictional Cloudberry travel portal.
The standard hotel nightly limit is $180 before taxes.
If suitable hotels exceed the nightly limit, employees obtain written manager approval for an exception before booking.

## Meal reimbursement

Employees may claim meal reimbursement up to $60 per travel day.
Alcohol and meals already paid for by an event organizer are not reimbursable.
Itemized receipts are required for every meal reimbursement claim.

## Expense submission deadline

Employees submit travel expense reports within seven calendar days after returning.
The expense report includes the business purpose, itemized receipts, and written travel approval.
The fictional Finance team reviews complete expense reports within five business days.

## Lost travel receipt

If an employee loses a travel receipt, they submit a lost-receipt declaration with the expense report.
The declaration includes the purchase date, merchant, amount, and business purpose.
A manager must approve the lost-receipt declaration before Finance reviews the claim.

## Cancelled business travel

If business travel is cancelled, employees notify their manager and cancel bookings through the travel portal as soon as possible.
Employees record any cancellation fees in the expense report and attach the booking cancellation confirmation.